PrintableCal is easy to learn, especially if you're already familiar with Microsoft Excel and Word. The steps below will walk you through getting started with PrintableCal quickly. If you have any questions, please contact us. We'd be happy to help.
Step 1: Install PrintableCal
PrintableCal can be installed on Windows 10, 8.1, 8, 7, Vista, and XP. It requires Microsoft Excel and/or Word 2007 or later. It's compatible with both 32-bit and 64-bit versions. To install PrintableCal, click the button below.
Step 2: Create a Calendar
After installing PrintableCal, start either Excel or Word. A PrintableCal tab will be on the ribbon. To create a calendar, click the Create Calendar button on the ribbon. Pick the desired template style and settings. Click the Next button and then (optionally) add or select the desired calendar data sources. These sources could be holiday calendars or your schedule defined in other calendar software such as Google Calendar, Outlook, or VueMinder. Click the Done button after the desired data sources have been selected.
Step 3: Add a Color-Coded Legend
Events and tasks are color-coded in the output based on the calendar data source. If you create a calendar that contains more than one data source, it might be helpful to include a color-coded legend. To do this, click the Legend button on the PrintableCal tab of the ribbon. The legend will default to showing whichever data sources were selected for the most recently generated calendar. Click the Insert button to add the legend. You can then re-position the legend if needed by dragging it.
Step 4: Customize a Template
PrintableCal’s greatest feature is in how it enables calendar templates to be customized. Each template has some basic rules and guidelines for how it should be arranged, but for the most part, the sky’s the limit. You could change the layout, add graphics, change colors or borders, etc. This is all done using the editing features built into Excel. Note, you can’t customize templates from Word, only Excel.
The easiest method to customize a template is to start with one of the existing templates that came pre-loaded. Click the Create Calendar button and then right-click the template you’d like to use as a starting point. Select Edit from the popup menu. The template will open and you can modify the template as needed. When finished, click the Save as Template button on the ribbon. You can enter a new name for the template as well as a description. You can also choose to export the template to a file, which could be uploaded here or imported for use on another computer. After entering a name and description, click the Save button. If the template violates any rules, a window will appear explaining what was violated and how to fix it.