Step 3: Select Calendar Data Sources

Filtering

PrintableCal also provides the ability to perform additional filtering on the items that appear in the output. The filtering criteria is specified below the list of calendar data sources. Items can be filtered if they are associated with a specified categories, if they have certain word/phrases in their titles, if they are marked as "all-day", or if they have start/end times.

Any specified filter will be the default the next time a calendar is generated. If a filter is applied, a red border will appear around the filter box to remind you that some items might not appear in the output.

Filtering Categories

To filter the output so only items that are associated with specified categories are included or excluded, select Include only or Exclude only options and enter the desired category names. Category names are defined in the PrintableCal Options When Include only is selected, only items that are associated with at least one of the specified categories will be included in the output. All other items will be excluded. Likewise, when Exclude only is selected, only items associated with at least one of the specified categories will be excluded from the output. Multiple categories can be specified while typing by entering a semi-colon, pressing the Enter key, or typing and select each desired category from the drop-down list. To remove a filtered category, click the X button to the right of its name.

Filtering Titles

To filter the output so only items that have the specified words or phrases in their titles are included or excluded, select Include only or Exclude only options and enter the desired word or phrases. When Include only is selected, only items with titles containing at least one of the specified words/phrases will be included in the output. All other items will be excluded. Likewise, when Exclude only is selected, only items with titles containing at least of the specified words/phrases will be excluded from the output. Multiple words/phrases can be specified while typing by entering a semi-colon or pressing the Enter key. To remove a filtered word or phrase, click the X button to the right of its name.

Defining Presets

You can define and re-use preset combinations of selected calendar data sources and filters when generating calendars or legends. PrintableCal will remember which calendar data sources and filters were most recently selected, but if you want to use different combinations of calendar data sources and filters when generating with different templates, defining presets will eliminate the need to manually select the individual calendar data sources and filter settings each time.

To save a preset, first select the calendar data sources you'd like to include in the preset by using the check boxes next to the calendar names. After selecting the desired calendars, enter a name for the preset and click the Save button.

You can save any number of presets. To select a previously defined preset, type its name in the "Preset" field, or select from the drop-down list. The checked calendar data sources and filter settings will update to match what was previously saved in the preset.

You can also modify a previously defined preset by selecting the desired calendars or filter settings and clicking the Save button. If you no longer need a preset, it can be removed by clicking the Delete button. This won't remove the calendar data sources associated with the preset.